myCOI vs COI Tracker · 2026
Both tools track Certificates of Insurance. The difference is who they’re built for. Here’s an honest side-by-side — including where myCOI is genuinely the better pick.
3 vendors free · No credit card · Plans from $19/mo
Disclosure:this page is written by COI Tracker. We’re going to tell you when myCOI is the right pick anyway — because losing one bad-fit customer is cheaper than churning them at month two.
If you check more boxes in the left column, this is not your tool. Click over to myCOI’s site — they’ll do right by you.
| Feature | myCOI | COI Tracker |
|---|---|---|
| Target customer | Mid-market & enterprise (200+ vendors) | Small teams (3–200 vendors) |
| Setup time | Sales-led onboarding, days–weeks | Self-serve, ~5 minutes to first vendor |
| Pricing transparency | Quote-based, no public pricing | Public: free / $19 / $49 / $99 per month |
| Free trial | No public free plan | Free up to 3 vendors forever, no credit card |
| Agent-collected COIs | ✓ Insurance agents pursue certs on your behalf | ✗ Self-service workflow — you request, vendor replies |
| Automated expiry reminders | ✓ | ✓ 30 / 14 / 7 days before expiry |
| PDF certificate storage | ✓ | ✓ Private Supabase Storage, signed URLs |
| One-click renewal request | ✓ (agent-mediated) | ✓ Direct email to vendor from your account |
| CSV bulk import | ✓ | ✓ Growth tier and above |
| Custom reminder windows | ✓ | ✓ Pro tier |
| Multi-user / team access | ✓ | ✓ Pro tier |
| Compliance reports / PDF export | ✓ | ✓ Pro tier |
| API access | ✓ Enterprise | ✗ Not currently public |
| Property-management integrations (AppFolio, etc.) | ✓ Several | ✗ No native integrations yet |
| SOC 2 / Enterprise compliance docs | ✓ | ✗ In progress |
| White-label / SSO | ✓ Enterprise | ✗ Not on roadmap |
myCOI feature list reflects publicly documented capabilities at the time of writing. We don’t represent or audit myCOI. Confirm specifics with their team before signing a contract.
myCOI doesn’t publish prices on their website. Reported quotes from procurement teams suggest enterprise plans land in the low-to-mid four figures per month, scaling with vendor count and seat count. That math makes sense if you’re managing a multi-property portfolio with an internal compliance team.
COI Tracker is public. Free for 3 vendors. Starter at $19/mo for 25 vendors. Growth at $49/mo for 100 vendors. Pro at $99/mo for unlimited. Yearly billing knocks off about 17% on top. No setup fees, no seat fees, no procurement-only annual contract.
If your annual spend on compliance software needs to stay under $1,200 and you have fewer than 200 vendors, COI Tracker is — bluntly — the obvious math.
For small property management firms, GCs with <200 subcontractors, and facility teams that want the COI workflow without the enterprise platform fee — yes, it covers the same core job: vendor list, expiry tracking, automated reminders, PDF storage, and one-click renewal requests. For enterprise teams that need myCOI’s agent network or AppFolio integration, COI Tracker is not a replacement. It is a deliberate scope choice — the small-team market has been underserved for years.
myCOI prices for the enterprise market: agent-mediated certificate collection, multi-property portfolios, audit-grade compliance reporting, and integrations with property-management platforms. Those features cost real money to build and operate. If you genuinely need them, the price is fair. If you have 25 vendors and a 5-person ops team, you are paying for capacity you will never use.
myCOI’s agent model means an insurance professional chases your vendors for their certificates on your behalf. Useful if your portfolio is large enough that you do not want to staff that work in-house, or if you have hundreds of vendors with inconsistent broker contacts. Most small property managers and GCs collect COIs directly today — they email the vendor or the vendor’s broker, and the new cert lands within a day or two. That manual workflow is what COI Tracker automates: one click, your email, vendor replies, you upload, done. No agent layer in between.
Yes. Export your vendor list and certificate metadata from myCOI as CSV, then use the Growth-tier CSV import to load it into COI Tracker. PDFs need to be re-uploaded per vendor (drag and drop). Most teams complete the migration in an afternoon. If you would like a walkthrough, email hello@coitracker.co and we will help.
Your data exports as CSV any time. The PDFs are yours and downloadable. If your vendor list grows past 100, you can move to Pro for unlimited vendors. If you eventually need enterprise features (agent collection, native integrations, SOC 2 attestation), moving back to myCOI is straightforward — we will not lock you in by withholding your data.
Built by Pavneet Singh, a solo founder based in Surrey, British Columbia. Solo-founder companies are appropriate for the small-team segment — overhead is low, decisions are fast, the founder answers support emails directly. If a single point of contact is a dealbreaker, that is honest information for you to factor into the choice.
Free up to 3 vendors. No credit card. Live in 5 minutes.