Your board is volunteer-run, but the association still owns the liability for every contractor on the property. When a landscaper or pool vendor’s policy lapses, that exposure lands on the members. COI Tracker makes the renewal impossible to miss.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
The treasurer who kept every landscaper and pool vendor’s certificate rotates off, and their replacement starts from a blank page. COI Tracker keeps the records in the account so nothing walks out the door.
If the snow-removal contractor’s liability policy lapsed and someone slips in the lot, the claim can fall back on the association — and its members. Automated reminders close that gap.
When the association’s broker asks for current COIs at renewal, "I’ll dig through emails" doesn’t cut it. Filter the dashboard by status and export the list in one click.
Typical vendors hoas track
Most associations require General Liability (a $1M/$2M limit is common) and Workers Compensation, plus Auto Liability for vendors who drive on-site. COI Tracker stores the certificate type and limits you record per vendor.
Yes. Every vendor and certificate lives in the account, not one volunteer’s inbox, so the incoming treasurer inherits a full, current list instead of a shoebox of PDFs.
Filter the dashboard by status and export the CSV for a clean proof-of-coverage list to hand your broker. CSV export is on every plan, including Free.
COI Tracker emails you automatically 30, 14, and 7 days before each expiry date, so a lapse never sneaks past the board.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.