Apartment operations run on a rotating cast of vendors, and one uninsured crew is enough to turn a resident injury into a claim on your policy. COI Tracker keeps every certificate tracked and every renewal on the calendar.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Pest control, appliance repair, and pool crews cycle constantly, and their certificates lapse just as quietly. Automated reminders keep every active vendor current.
If an uninsured vendor hurts a resident, the claim can shift onto the property’s policy instead of theirs. A tracked certificate keeps the liability where it belongs.
Pools, gyms, and playgrounds mean higher-risk vendors and higher limits. Record each vendor’s coverage and never let the renewal slip.
Typical vendors apartment operators track
Add or remove vendors in seconds and let the reminders run. Every active certificate stays one filter away on the dashboard.
General Liability and Workers Compensation are standard, with Auto Liability for drivers and Umbrella for pool or high-rise work. You record the type per vendor.
If the vendor’s policy had lapsed, the injury claim can land on the property’s policy instead of theirs. A current, tracked COI keeps it on the vendor.
Hit Request Update and COI Tracker emails them in your name for a new certificate — then reminders track the next renewal automatically.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.