COI tracking for small teams still stuck in spreadsheets.
For the property manager, GC, or office manager who got stuck tracking vendor insurance — and has better things to do.
Never miss an expired insurance certificate again. Track vendor COIs, get renewal reminders at 30/14/7 days, and store PDFs securely — before a lapsed cert becomes a denied claim or a stop-work order. Free for your first 3 vendors. No sales call.
Not ready for software? Download the free COI spreadsheet template3 vendors free · No credit card · Setup in 2 minutes · Free expired-COI scanner
Acme Plumbing
General Liability · 6d
BlueSky HVAC
Workers Comp · 19d
Greenway Landscaping
Auto · 84d
North Star Electric
Umbrella · 127d
30 · 14 · 7
Reminder thresholds
2 min
Setup time
3 vendors
Free tier
US · AWS
Data region
How it works
Three steps. No training required.
Add your vendors
Enter vendor name, email, certificate type, and expiry date. Drop in the PDF if you have it. CSV import on Growth and above.
Upload or request COIs
Already have the certificate? Upload the PDF. Don’t? Click ‘Request Update’ — we email the vendor from your name asking for the latest cert.
Get reminders before expiry
Automated emails land in your inbox 30, 14, and 7 days before each certificate expires. Never let a lapse turn into a liability.
Why this matters
Spreadsheets don’t email you the day before.
Every property manager, GC, and facility lead has the same horror story: a vendor’s certificate lapsed three months ago, no one noticed, and now there’s a claim.
Excel can’t alert you
A spreadsheet is a snapshot. It doesn’t know what day it is, doesn’t track who owes what, and definitely doesn’t email you when something is about to expire.
Email folders bury renewals
Vendor renewal threads get pushed below standup notes within a week. By the time someone searches for the cert, it’s already lapsed.
Sticky notes don’t scale
One vendor? Sure. Twenty? You will miss one. A hundred? You already have. The error rate of manual tracking compounds with every new vendor you onboard.
Built for the boring-but-important work
Every feature earns its spot. Nothing you don’t need.
Automated reminders
Three emails per COI — 30, 14, and 7 days out. No cron jobs to wire up, no email provider to manage.
One-click vendor requests
Click once — we send a professional email from you asking for the updated cert. Replies go directly to your inbox.
Status at a glance
Expired, due, expiring soon, or safe — every row is color-coded. Filter by status, search by vendor in one keystroke.
Secure PDF storage
Attach the original certificate. Files are stored privately and opened through short-lived signed URLs.
Magic-link sign-in
No passwords, no SSO setup. Enter your email, click the link, you’re in.
Row-level security
Postgres RLS from day one. Your data is isolated at the database level — we can’t accidentally leak it.
Made for people who actually do this work
Property managers, contractors, facility managers, restaurant operators, and any team with vendor compliance on its plate. One tool, every industry.
- COI tracking forProperty managers
- COI tracking forGeneral contractors
- COI tracking forVendors & subcontractors
- COI tracking forFacility managers
- COI tracking forRestaurants & franchises
- COI tracking forConstruction companies
- COI tracking forCommercial landlords
- COI tracking forExpiration tracking
- COI tracking forVendor compliance software
- COI tracking forSmall business
- COI tracking forCOI reminders
- COI tracking forWedding & event venues
- COI tracking forUK public liability
- COI tracking forUK employers’ liability
- COI tracking forUK main contractors
- COI tracking forUK contractor compliance
- COI tracking forAU certificate of currency
- COI tracking forAU strata managers
- COI tracking forAU head contractors
- COI tracking forAU contractor compliance
- COI tracking forNZ certificate of insurance
- COI tracking forNZ body corporate
- COI tracking forNZ main contractors
- COI tracking forNZ contractor compliance
- COI tracking forSG WICA & insurance certs
- COI tracking forSG public liability
- COI tracking forSG main contractors
- COI tracking forSG contractor compliance
- COI tracking forIreland public liability
- COI tracking forIreland employers’ liability
- COI tracking forIreland main contractors
- COI tracking forIreland contractor compliance
Frequently asked questions
What is a Certificate of Insurance (COI)?
A COI is a one-page summary proving a vendor carries active insurance — typically general liability, workers compensation, and auto. You collect them from contractors, cleaners, landscapers, and anyone else who works on your property, so you are not left exposed when something goes wrong.
How does COI Tracker work?
Add your vendors and their certificate expiry dates. We email you automated reminders 30, 14, and 7 days before each expiry. When it is time to renew, click "Request Update" and we send the vendor an email from you asking for the new certificate.
Who is this for?
Property managers, general contractors, facility managers, restaurant operators, commercial landlords, and bookkeepers who currently track insurance in Excel, Google Sheets, or sticky notes. Teams of 1 to 50 people with anywhere from 3 to a few hundred vendors.
Can I upload the actual certificate PDF?
Yes. Every COI can have an optional PDF attached. Files are stored securely in private buckets and only you can see them — we generate short-lived signed URLs so nothing is ever publicly exposed.
How much does it cost?
Free for up to 3 vendors. Paid plans: $29/month for 25 vendors, $59/month for 100 vendors, $129/month for unlimited vendors. No seat fees, no per-document charges, cancel any time.
Is my data secure?
Yes. We use Supabase with row-level security so users can only ever see their own data, files are stored in private buckets accessed via short-lived signed URLs, and all traffic is HTTPS. Sign-in is magic-link only — no passwords to leak.
From the blog
Practical guides on COI tracking, vendor compliance, and the boring-but-important paperwork.
May 18, 2026
COI Tracking Software: 6 Tools Compared (2026)
Six honest options for tracking vendor certificates of insurance — from spreadsheets to enterprise platforms — with best-for and not-for on each.
Read moreApril 25, 2026
When Spreadsheets Break for COI Tracking: 4 Warning Signs
Four specific moments your COI tracking spreadsheet stops working — and what to switch to at each one. Honest, with numbers, no upsell hype.
Read moreApril 25, 2026
What Happens When a Vendor's COI Expires? 4 Real Costs + the Fix
A lapsed vendor COI can mean a denied claim, back-billed audit premium, or a stop-work order. The 4 real costs, a 5-step recovery plan, and a free scanner to catch the rest.
Read moreStop worrying about expiry dates.
Add your first 3 vendors in under 2 minutes — and never get a “their insurance lapsed three months ago” call again.
Built by Pavneet, a solo developer in BC — reply to any email and you reach me directly.