For the property manager, GC, or office manager who got stuck tracking vendor insurance — and has better things to do.
Track vendor COIs, automate renewal reminders, and reduce compliance risk — before expired insurance becomes a denied claim or a stop-work order. Free for your first 3 vendors.
Free tool: scan your spreadsheet for expired COIs — no signup3 vendors free · No credit card · Setup in 2 minutes · Free spreadsheet template
Acme Plumbing
General Liability · 6d
BlueSky HVAC
Workers Comp · 19d
Greenway Landscaping
Auto · 84d
North Star Electric
Umbrella · 127d
30 · 14 · 7
Reminder thresholds
2 min
Setup time
3 vendors
Free tier
US · AWS
Data region
Three steps. No training required.
Enter vendor name, email, certificate type, and expiry date. Drop in the PDF if you have it. CSV import on Growth and above.
Already have the certificate? Upload the PDF. Don’t? Click ‘Request Update’ — we email the vendor from your name asking for the latest cert.
Automated emails land in your inbox 30, 14, and 7 days before each certificate expires. Never let a lapse turn into a liability.
Why this matters
Every property manager, GC, and facility lead has the same horror story: a vendor’s certificate lapsed three months ago, no one noticed, and now there’s a claim.
A spreadsheet is a snapshot. It doesn’t know what day it is, doesn’t track who owes what, and definitely doesn’t email you when something is about to expire.
Vendor renewal threads get pushed below standup notes within a week. By the time someone searches for the cert, it’s already lapsed.
One vendor? Sure. Twenty? You will miss one. A hundred? You already have. The error rate of manual tracking compounds with every new vendor you onboard.
Every feature earns its spot. Nothing you don’t need.
Three emails per COI — 30, 14, and 7 days out. No cron jobs to wire up, no email provider to manage.
Click once — we send a professional email from you asking for the updated cert. Replies go directly to your inbox.
Expired, due, expiring soon, or safe — every row is color-coded. Filter by status, search by vendor in one keystroke.
Attach the original certificate. Files are stored privately and opened through short-lived signed URLs.
No passwords, no SSO setup. Enter your email, click the link, you’re in.
Postgres RLS from day one. Your data is isolated at the database level — we can’t accidentally leak it.
Property managers, contractors, facility managers, restaurant operators, and any team with vendor compliance on its plate. One tool, every industry.
A COI is a one-page summary proving a vendor carries active insurance — typically general liability, workers compensation, and auto. You collect them from contractors, cleaners, landscapers, and anyone else who works on your property, so you are not left exposed when something goes wrong.
Add your vendors and their certificate expiry dates. We email you automated reminders 30, 14, and 7 days before each expiry. When it is time to renew, click "Request Update" and we send the vendor an email from you asking for the new certificate.
Property managers, general contractors, facility managers, restaurant operators, commercial landlords, and bookkeepers who currently track insurance in Excel, Google Sheets, or sticky notes. Teams of 1 to 50 people with anywhere from 3 to a few hundred vendors.
Yes. Every COI can have an optional PDF attached. Files are stored securely in private buckets and only you can see them — we generate short-lived signed URLs so nothing is ever publicly exposed.
Free for up to 3 vendors. Paid plans: $29/month for 25 vendors, $59/month for 100 vendors, $129/month for unlimited vendors. No seat fees, no per-document charges, cancel any time.
Yes. We use Supabase with row-level security so users can only ever see their own data, files are stored in private buckets accessed via short-lived signed URLs, and all traffic is HTTPS. Sign-in is magic-link only — no passwords to leak.
Practical guides on COI tracking, vendor compliance, and the boring-but-important paperwork.
May 18, 2026
Six honest options for tracking vendor certificates of insurance — from spreadsheets to enterprise platforms — with best-for and not-for on each.
Read moreApril 25, 2026
Four specific moments your COI tracking spreadsheet stops working — and what to switch to at each one. Honest, with numbers, no upsell hype.
Read moreApril 25, 2026
What actually goes wrong when a Certificate of Insurance lapses — denied claims, audit failures, stop-work orders — and how to recover when one already has.
Read moreAdd your first 3 vendors in under 2 minutes — and never get a “their insurance lapsed three months ago” call again.
Built by Pavneet, a solo developer in BC — reply to any email and you reach me directly.