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COI tracking · Trucking companies

COI tracking for trucking companies

Every owner-operator you lease on carries their own auto and cargo policy — and every broker you haul for wants proof yours is current. Miss one renewal and a load stops moving. COI Tracker keeps the whole fleet on one screen.

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3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card

The job

Where this gets hard

Owner-operators churn faster than their policies renew

You sign a driver in January, they run under your authority all year, and their auto policy quietly lapses in June. With turnover this high, a spreadsheet never catches it — automated reminders do.

Broker and shipper portals demand a current certificate before dispatch

Your client’s vendor-compliance portal won’t release the load without an in-date COI on file. Keep every driver’s certificate uploaded and one click away so dispatch never stalls.

One authority, many yards, no shared view

Terminals in three states, dozens of leased trucks, renewals scattered across email threads. COI Tracker batches every expiry date into a single dashboard you can filter by status.

Typical vendors trucking companies track

Examples we see in this dashboard

  • Owner-operator drivers
  • Lease-on carriers
  • Dispatch & logistics subcontractors

How COI Tracker handles it

  1. 1Add each vendor with name, email, certificate type, and expiry date — or bulk-import a spreadsheet on Growth+.
  2. 2Upload the certificate PDF on each row. Files are stored privately and surfaced through short-lived signed URLs.
  3. 3Get reminders 30, 14, and 7 days before each expiry. Click “Request Update” to ping the vendor for the new cert.
Try it with your first 3 vendors free

FAQ — Trucking companies

Can I track auto and cargo policies for every owner-operator?

Yes. Add one row per driver, upload their certificate PDF or a photo, and set the expiry date. COI Tracker stores it privately behind a signed URL and reminds you at 30, 14 and 7 days before it lapses.

What happens when a driver’s policy is about to expire?

You get an automated email at 30, 14 and 7 days out. Hit "Request Update" and COI Tracker emails that driver from your name asking for the renewed certificate — no chasing from your dispatch desk.

How many drivers can I track on the Free plan?

Free tracks 3 vendors — enough to trial it with a couple of owner-operators. Starter is $29/mo for a growing roster, and Growth is $59/mo and adds CSV import so you can bulk-load an existing driver list.

Can I pull a list for a broker or safety audit?

Yes — filter the dashboard by status and export the full list to CSV. CSV export is included on every plan, including Free, so you always have a current record of who’s covered.

Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.

Go deeper

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Ready to take vendor compliance off your plate?

3 vendors free, no credit card required. Upgrade only when you outgrow it.

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