Your standard lease requires every tenant — and every contractor a tenant brings on site — to maintain active COIs naming you as Additional Insured. We track them all so the lease can actually be enforced.
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The job
Standard commercial leases require GL, property, and AI-naming endorsements. Without automated tracking, the requirement exists on paper but lapses constantly in practice.
When a tenant hires a build-out contractor or moving company, that vendor’s COI is your problem too. A handful of tenants can mean thirty contractors a year stepping onto the property.
Property carriers conduct loss-control inspections; failure to maintain tenant COIs is a common citation. Automated reminders close the gap before the carrier visit.
Typical vendors commercial landlords track
You add each tenant as a "vendor" with the relevant policy expiry date, and "Request Update" sends the renewal email from your name. The tenant replies with the cert; you upload the PDF; reminders restart. Same workflow as direct vendors.
You store the full PDF on every row, so the AI endorsement is one click away for visual check. Auto-parsing of certificate text isn’t live yet — manual review of the endorsement is still required.
Add them as vendors with the project end-date as the expiry. When the work wraps, archive the row. Many landlords keep a "TI – completed" dashboard for record-keeping.
Yes — most multi-property landlords name each vendor with the property prefix ("Building 100 – Acme Cleaning"). Growth+ CSV import handles the bulk load; Pro adds team members for property-specific access.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.