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COI tracking · Additional Insured Tracking

Additional insured tracking

Being named additional insured only protects you while the vendor’s policy is active. COI Tracker keeps those certificates in view and reminds you before the endorsement lapses with the policy.

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3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card

The job

Where this gets hard

Additional-insured status ends when the policy expires

The endorsement only protects you while the vendor’s underlying policy is in force. Tracking that policy’s expiry keeps your protection from lapsing with it.

You can’t tell which certificates actually name you

Not every COI a vendor sends includes the additional-insured endorsement you required. COI Tracker keeps each stored certificate handy so you can confirm it yourself.

Endorsement proof gets requested at the worst time

A claim or audit is when someone suddenly needs the additional-insured certificate. Having it stored and dated means you’re not scrambling through old email.

Certificates you’ll keep tracked

Examples we see in this dashboard

  • Landlord-required tenant vendors
  • Contractors on your projects
  • Event & venue vendors

How COI Tracker handles it

  1. 1Add each vendor with name, email, certificate type, and expiry date — or bulk-import a spreadsheet on Growth+.
  2. 2Upload the certificate PDF on each row. Files are stored privately and surfaced through short-lived signed URLs.
  3. 3Get reminders 30, 14, and 7 days before each expiry. Click “Request Update” to ping the vendor for the new cert.
Try it with your first 3 vendors free

FAQ — Additional Insured Tracking

What does “additional insured” mean on a COI?

Additional insured is an endorsement that extends a vendor’s liability policy to also cover you for claims arising from their work. It appears on the certificate of insurance, and it only applies while that policy is in force.

Why track additional insured status separately?

Because your protection disappears the moment the vendor’s policy lapses, even if the endorsement was correct at signing. Tracking the certificate’s expiry is how you keep the additional-insured coverage from quietly ending.

Does COI Tracker confirm the endorsement is correct?

No — you review the certificate and endorsement language yourself; COI Tracker stores and dates the document but does not verify coverage. You can note the additional-insured detail in the vendor record and open the stored certificate anytime.

How do I get an updated certificate when it expires?

Use the Request Update button and COI Tracker emails the vendor, in your name, asking for a current certificate. Automatic 30, 14, and 7-day reminders tell you when it’s time to send it.

Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.

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