Spreadsheets don’t email you when a policy expires. COI Tracker keeps every vendor’s certificate in one dashboard and chases the renewal for you — automatically, on a fixed 30/14/7-day schedule.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Without reminders, an expired certificate sits unnoticed until you happen to open the folder — often after the coverage gap already opened. COI Tracker flips that around and emails you 30, 14, and 7 days before each expiry.
The date might be in a spreadsheet, but the actual PDF is three email threads deep. COI Tracker stores the uploaded certificate against the vendor so the document is one click from the date.
Ten vendors is a spreadsheet; fifty is a second job. A dedicated dashboard keeps every vendor, status, and expiry in one view no matter how the list grows.
Certificates you’ll keep tracked
Certificate of insurance tracking software is a tool that stores each vendor’s COI and alerts you before it expires. Instead of a spreadsheet, you get a dashboard of every certificate plus automatic email reminders.
The core difference is automation: a spreadsheet can hold expiry dates but it can’t email you when one is close. COI Tracker sends 30, 14, and 7-day reminders and stores the actual certificate file, not just a date.
No — you review each certificate yourself; the software organizes and reminds, it does not read or approve coverage. COI Tracker stores the uploaded PDF or photo and tracks the expiry date you enter, leaving the compliance decision with you.
COI Tracker is free for up to 3 vendors, then $29/mo (Starter) or $59/mo (Growth, which adds CSV import). Every plan, including Free, includes automated reminders and CSV export.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.