Buses for field trips, caterers, playground maintenance, and the music or gym instructor who visits each week — every outside vendor near the children is a liability you carry. One expired certificate is the gap a licensing review or a claim will find.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Putting children on a bus or van run by an outside operator means their auto and liability coverage has to be current — no exceptions. Track each operator’s certificate and let 30/14/7-day reminders catch the renewal well ahead.
The visiting gymnastics, music, or language instructor is easy to add and easy to forget. When their certificate lapses, they’re working uninsured around your kids. Click "Request Update" to email them from your name for a fresh copy.
When a licensing inspector or your insurer asks whether your vendors are covered, you need the answer fast. Filter the dashboard by status and export a CSV instead of sorting through a year of emails.
Typical vendors daycare centers track
Field-trip transport operators, caterers and meal delivery, playground and facility maintenance, and any visiting enrichment instructor. If a vendor works around the children or transports them, keep their certificate current and on file.
COI Tracker keeps each vendor’s uploaded certificate and its status in one place. Filter by status and export a CSV — on every plan, including Free — so you can show which vendors are currently insured. It doesn’t certify compliance; it keeps your records current and complete.
Automated reminders at 30, 14, and 7 days before expiry, plus one-click "Request Update" emails sent from your name. You upload the renewed certificate and the countdown restarts — nothing depends on you remembering the date.
Yes. The Free plan tracks up to 3 vendors and includes CSV export. Beyond 3, Starter is $29/mo; Growth at $59/mo adds CSV import to load a full vendor list at once.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.