A campus hires vendors by the hundred — construction crews, dining and catering, event production, research service techs — and each department books its own. Somewhere in that sprawl, a certificate is expiring right now that nobody is watching.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Facilities, dining, athletics, and academic units each hire independently, so certificates scatter. Pull them into one dashboard, tag each with its department in the vendor field, and filter by status so nothing hides.
Renovation and construction crews work among students and staff, where a lapsed policy on an active job is a serious gap. Automated 30/14/7-day reminders keep every crew’s certificate current before and during the work.
Concerts, conferences, and move-in weekend bring caterers, production, and rental vendors on short notice. Click "Request Update" to email each one from your name and collect a current certificate before the date.
Typical vendors universities track
Yes. Everything lives in one dashboard; use the vendor name field to tag the owning department and filter by status. Growth ($59/mo) includes CSV import so you can consolidate existing departmental spreadsheets into a single tracker.
Each contractor gets a certificate on file and an expiry date. Reminders arrive at 30, 14, and 7 days before it lapses so no crew works an active job on expired coverage. COI Tracker tracks the dates and stores the documents; it doesn’t verify the policies.
Add them like any vendor, upload the certificate, and set the expiry. Use "Request Update" to email them from your name for a current copy before the event. Afterward, filter by status to see who’s still active versus expired.
Every certificate PDF or photo is stored privately and served through signed URLs, so only your account can open it. You can also export your vendor list and statuses to CSV on any plan, including Free.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.