Every contractor who touches your operatory — equipment techs, sterilization and waste haulers, the after-hours cleaning crew — is a liability you carry until their policy lapses. Miss one renewal and their incident becomes your claim.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
A compressor or chairside-unit technician injured on site, or one who damages your suite, is exactly the scenario where their coverage matters. If it lapsed, the exposure shifts to your practice. Keep every tech’s certificate current with automated 30/14/7-day reminders.
The vendor carrying regulated dental waste off your property is one you never want working without coverage. Track their expiry date and send a "Request Update" email — from your name — the moment it approaches.
Dental suites are usually leased, and both the landlord and your own carrier may ask for proof your vendors are insured. Filter by status and export a CSV in seconds instead of hunting through your inbox.
Typical vendors dental practices track
Equipment and compressor technicians, amalgam and biohazard waste haulers, cleaning crews, and any contractor doing suite improvements. Any vendor whose on-site incident could reach your practice belongs on the dashboard.
No. COI Tracker stores the certificate the vendor sends and tracks its expiry date — it doesn’t read, parse, or verify the coverage. Review the limits and endorsements with your insurance broker; we make sure the current document is always on file and never silently expires.
Set each vendor’s certificate expiry date once. COI Tracker emails you at 30, 14, and 7 days before it lapses. When a cert is due, click "Request Update" and the vendor gets an email from your name asking for the latest copy — you upload it, the expiry resets, reminders restart.
Yes. Free tracks up to 3 vendors. If you track more than that — or want CSV import to load an existing vendor spreadsheet in one go — Starter is $29/mo and Growth is $59/mo.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.