A hospital campus runs on outside vendors — renovation crews, linen and laundry, food service, medical-gas suppliers, security. Each one is an exposure the moment their certificate expires, and accreditation surveyors expect you to have proof for all of them.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Contractors working on an occupied campus carry real risk, and a lapsed policy on an active job is the worst time to find out. Automated 30/14/7-day reminders keep every crew’s certificate current before they mobilize.
Facilities, dietary, environmental services, and security each hire their own vendors. Consolidate every certificate into one dashboard and filter by status so nothing hides in a departmental inbox.
When an accreditation survey or internal risk review asks for evidence that your vendors are insured, you need it now. Filter by status and export a CSV of current certificates instead of scrambling through folders.
Typical vendors hospitals track
Every vendor gets its own row with an expiry date and stored certificate. Filter the dashboard by status to see what’s current, expiring, or lapsed. Growth ($59/mo) adds CSV import so you can bulk-load an existing vendor spreadsheet from any department.
COI Tracker stores each vendor’s uploaded certificate and lets you export your vendor list and statuses as a CSV on every plan. It doesn’t generate a formatted survey report or verify coverage — it keeps the source certificates on file and tells you which are current.
Yes. You track every vendor from a single dashboard and can use the vendor name field to tag which department owns each one, then filter accordingly. Everything stays in one account rather than scattered across separate trackers.
You get automated email reminders at 30, 14, and 7 days out. Click "Request Update" and the vendor receives an email from your name asking for the renewed certificate; you upload it and the countdown resets.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.