Independent trainers, contract instructors, and equipment techs all operate inside your space. If one is uninsured when a member is injured, the studio can be pulled into the claim.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Contract personal trainers and class instructors work under your roof but on their own policies. If one has lapsed when a member is hurt, the studio is exposed. Automated reminders keep each certificate current.
Instructors come and go with the class calendar, each a separate liability. Add each as a vendor, upload the certificate they provide, and filter by status to see who is still covered.
Your lease and any franchise agreement may require evidence that independent contractors are insured. Export a CSV proof-of-coverage list in one click — on every plan, including Free.
Typical vendors gyms & fitness studios track
Many studios require it so a member injury during a session sits with the trainer’s policy, not the gym. Add each trainer as a vendor and track the certificate they provide against its expiry date.
Click "Request Update" on their vendor row and COI Tracker emails them from your name. They reply with the certificate, you upload the PDF, and the expiry date and reminders refresh.
No — you review each certificate and decide whether it meets your requirement. COI Tracker stores the uploaded document, tracks the expiry date, and reminds you before it lapses.
The Free plan tracks 3 vendors. A studio with several contract instructors usually moves to Starter at $29/mo, and Growth at $59/mo adds CSV import to load your roster at once.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
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Free download
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Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.