The single most expensive insurance failure is the one you didn’t see coming. Automated expiry tracking turns "we missed the renewal" into "we got the renewal four weeks early."
10 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Studies on operations failure modes show error rate scales linearly with manual tracking surface area. Past about 10 vendors, miss rate hits double-digit percentages without automation.
A vendor doesn’t call you to say their policy lapsed. The first sign is a denied claim or a stop-work order — both already costly by the time you hear about it.
A 30-day reminder gives the vendor time to bind a new policy. A 14-day reminder catches the brokers who didn’t respond the first time. A 7-day reminder is the last clean exit before lapse. Anything less is too late.
Typical vendors expiration tracking track
Three emails per certificate — 30, 14, and 7 days before expiry — fired by a daily cron at 9am UTC. The thresholds are deliberately spaced: 30 for renewal initiation, 14 for follow-up, 7 for last-call escalation.
The dashboard flags it as Expired immediately, and the row stays at the top so you don’t miss it. We don’t spam you with a reminder for an already-expired cert — the visual flag is the alert.
Custom reminder windows are a Pro feature. Every other plan gets the 30/14/7 cadence — chosen because it covers initiation, follow-up, and last-call across most vendor renewal cycles.
Reminders go to you. To email the vendor, use the "Request Update" button on the dashboard — that triggers a separate email from your name asking for the new cert.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
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14 fields, status formulas, conditional formatting. Email-gated.
Same product — other industries, regions, and use cases we cover.
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