Gear houses, picture-car and transport vendors, stunt and effects crews — a shoot pulls in dozens of vendors on their own policies, and every location and studio wants proof yours is current before you roll.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Each shoot assembles a fresh crew of rental houses, transport and specialty vendors, then breaks it down at wrap. That constant turnover is where a lapsed certificate hides — reminders keep each one current through the shoot.
Location owners, studios and their vendor-compliance portals won’t clear you in without proof of coverage on file. Keep every certificate uploaded and one click away so a shoot day never waits on paperwork.
Different shoots and second units each hire their own vendors. COI Tracker consolidates every vendor certificate into one dashboard you can filter by status.
Typical vendors film production companies track
Yes. Upload each vendor’s COI as a PDF or photo — stored privately behind a signed URL — so when a location or studio asks, it’s one click away. You set the expiry date and COI Tracker watches it.
COI Tracker emails you at 30, 14 and 7 days before any certificate expires, and "Request Update" emails that vendor from your name to send the renewal.
On Growth ($59/mo) you can CSV import the whole vendor list at once. Free ($0, 3 vendors) and Starter ($29/mo) let you add vendors individually.
Yes — filter by status and export to CSV, included on every plan, for a current record of every covered vendor on the production.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.