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COI tracking · Food trucks

COI tracking for food truck operators

Running one truck or a fleet, you depend on commissary kitchens, propane suppliers, and event bookings — and everyone in that chain asks whether the others are insured.

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3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card

The job

Where this gets hard

Event organizers won’t book a truck without a current certificate

Festivals and private bookings ask for proof of coverage before they confirm your spot. Store the certificates you exchange and export a CSV so you never lose a booking over paperwork.

Fleets rely on suppliers whose coverage can quietly lapse

Propane, generator rental, and mobile mechanics keep your trucks running. If one is uninsured when something goes wrong on your lot, it becomes your problem. Reminders keep each certificate current.

Commissary and lot agreements come with insurance strings

The commissary kitchen or the property where you park may require proof that your service partners carry coverage. Filter by status to see at a glance which certificates are still valid.

Typical vendors food trucks track

Examples we see in this dashboard

  • Commissary kitchen operators
  • Propane & generator suppliers
  • Event & festival organizers

How COI Tracker handles it

  1. 1Add each vendor with name, email, certificate type, and expiry date — or bulk-import a spreadsheet on Growth+.
  2. 2Upload the certificate PDF on each row. Files are stored privately and surfaced through short-lived signed URLs.
  3. 3Get reminders 30, 14, and 7 days before each expiry. Click “Request Update” to ping the vendor for the new cert.
Try it with your first 3 vendors free

FAQ — Food trucks

Do food trucks really need to track other companies’ COIs?

If you run a fleet or work with commissaries, suppliers, and event organizers, yes — each is a party whose coverage can affect you. Add a vendor row for each and track the certificate they provide.

How do I request an updated certificate from a supplier?

Click "Request Update" and COI Tracker emails the supplier from your name. They reply with a fresh certificate, you upload the PDF or photo, and the expiry date and reminders update automatically.

Can I store the certificate a festival asked me to exchange?

Yes — upload the PDF or a phone photo and COI Tracker keeps it in private storage reachable by a signed link, so you can pull proof of coverage whenever an organizer asks.

Is the Free plan enough for a single truck?

The Free plan tracks 3 vendors, which may cover a solo operator. A growing fleet with more suppliers and bookings usually moves to Starter at $29/mo or Growth at $59/mo with CSV import.

Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.

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