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COI tracking · Grocery stores

COI tracking for grocery stores

Refrigeration techs, floor-care crews, cart retrieval, and in-store demo companies all work your aisles. If one is uninsured when a shopper or worker is hurt, the store carries it.

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3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card

The job

Where this gets hard

A wet-floor fall becomes yours when the cleaner is uninsured

Overnight floor-care and cleaning crews are a top source of slip-and-fall exposure. If their policy has lapsed when a customer falls, the claim follows the store. Reminders keep each certificate current.

Refrigeration failures pull in techs who work high-risk systems

Refrigeration and equipment contractors handle ammonia, electrical, and cold-chain risk. A gap in their coverage during a service incident is your problem. Track each certificate before it expires.

In-store demo and vendor reps come and go constantly

Sampling companies and merchandising reps rotate through weekly, each a separate liability. Add them as vendors, upload the certificate, and filter by status to see who is current.

Typical vendors grocery stores track

Examples we see in this dashboard

  • Refrigeration & equipment techs
  • Floor-care & cart-retrieval services
  • In-store demo & sampling companies

How COI Tracker handles it

  1. 1Add each vendor with name, email, certificate type, and expiry date — or bulk-import a spreadsheet on Growth+.
  2. 2Upload the certificate PDF on each row. Files are stored privately and surfaced through short-lived signed URLs.
  3. 3Get reminders 30, 14, and 7 days before each expiry. Click “Request Update” to ping the vendor for the new cert.
Try it with your first 3 vendors free

FAQ — Grocery stores

Which grocery vendors should carry their own coverage?

Refrigeration and equipment techs, cleaning and floor-care crews, cart retrieval, pest control, parking-lot maintenance, and in-store demo companies. Add each as a vendor and track its certificate.

How do I get an updated certificate from a demo company?

Click "Request Update" and COI Tracker emails them from your name asking for a current certificate. They reply, you upload the PDF, and the expiry date and reminders refresh automatically.

Can I keep proof ready for my landlord or insurer?

Yes. Every certificate is stored privately and reachable in one click, and you can export a CSV proof-of-coverage list — included on every plan, including Free — whenever it is requested.

How many vendors can a store track and at what price?

The Free plan covers 3 vendors. A store with cleaning, refrigeration, and demo partners usually moves to Starter at $29/mo, or Growth at $59/mo which adds CSV import.

Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.

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