Art handlers and installers, security, cleaning, and event caterers all move through your galleries — often around irreplaceable work and the public. When a vendor’s certificate lapses, the exposure sits with the institution.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Crating, moving, and installing works is high-stakes, and the handler’s coverage is what stands behind an accident. A lapsed certificate is the worst surprise mid-install. Automated 30/14/7-day reminders keep every handler current.
Receptions bring caterers, AV, and rental crews into public space around the collection. Click "Request Update" to email each vendor from your name and collect a current certificate before the opening.
Lenders of works and funders may expect proof your vendors are insured. Filter the dashboard by status and export a CSV for a current list — no digging through the registrar’s inbox.
Typical vendors museums & galleries track
Art handlers and exhibit installers, security services, cleaning crews, and event caterers and AV vendors. Any vendor working around the collection, the building, or the public should have a current certificate on file.
Each handler or installer is a vendor with a stored certificate and expiry date. Reminders arrive at 30, 14, and 7 days before it lapses, so no one works an install on expired coverage. COI Tracker tracks and stores; it doesn’t verify what the policy covers.
Yes. Upload each certificate PDF or photo — kept in private storage behind signed URLs — and export your vendor list and statuses as a CSV on any plan, including Free, when a lender or funder asks for proof.
Free tracks up to 3 vendors with CSV export. Growing lists move to Starter at $29/mo, and Growth at $59/mo adds CSV import for loading an existing vendor spreadsheet.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.