Rigging and staging crews overhead, touring productions in and out weekly, security and catering for every house — a venue’s risk lives with its vendors. An expired certificate on a load-in day is the gap you cannot afford.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Crews hanging lights and flying scenery carry serious risk, and their coverage is what backs an incident above a full house. A lapsed certificate mid-run is the nightmare. Automated 30/14/7-day reminders keep every crew current.
A different production loads in each week, each with its own contractors and coverage. Click "Request Update" to email each one from your name and collect a current certificate before the trucks arrive — not after.
Crowd management, bar service, and catering all interact with the audience, where a lapse turns an incident into the venue’s problem. Keep every certificate on file and filter by status so none slips before a date.
Typical vendors performing arts venues track
Add each production and its contractors as vendors with certificates and expiry dates. Reminders fire at 30, 14, and 7 days out, and "Request Update" emails the vendor from your name before load-in. Growth ($59/mo) adds CSV import for a busy season’s roster.
Staging, rigging, and lighting crews, touring production companies, security and crowd management, and catering or bar service. Any vendor working the space or the crowd should have a current certificate on file.
No. It stores the certificate the production sends and tracks its expiry — it doesn’t read, parse, or verify the policy. Confirm limits and endorsements with your broker; COI Tracker makes sure the current document is on file and warns you before it lapses.
Each certificate PDF or photo is stored privately and served through signed URLs, so only your account can open it. You can also export your vendor list and statuses to CSV on every plan, including Free.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.