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COI tracking · Student housing

COI tracking for student housing operators

Student housing crams a year of vendor work into turnover week, and a single missing COI is easy to lose in the rush. COI Tracker keeps every certificate tracked so no crew shows up uninsured.

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3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card

The job

Where this gets hard

Turnover week compresses a year of vendor work into days

Painters, movers, and cleaners all descend at once, and a missing COI is easy to overlook in the rush. Load them ahead of time and let the reminders run.

University and investor oversight demands proof of coverage

Both want to know every vendor on the property is insured. Filter by status and export a CSV without a last-minute scramble.

Seasonal vendors let their policies lapse off-season

The crew you use each August may lapse by the following summer. Request Update pulls a fresh certificate before they’re back on site.

Typical vendors student housing track

Examples we see in this dashboard

  • Turnover painting crews
  • Furniture & moving companies
  • Common-area cleaning crews

How COI Tracker handles it

  1. 1Add each vendor with name, email, certificate type, and expiry date — or bulk-import a spreadsheet on Growth+.
  2. 2Upload the certificate PDF on each row. Files are stored privately and surfaced through short-lived signed URLs.
  3. 3Get reminders 30, 14, and 7 days before each expiry. Click “Request Update” to ping the vendor for the new cert.
Try it with your first 3 vendors free

FAQ — Student housing

Everything happens during turnover week — how do I not lose a COI?

Load every turnover vendor before the rush, and COI Tracker reminds you 30, 14, and 7 days ahead of each expiry so no crew shows up uninsured.

What coverage do student housing vendors usually carry?

General Liability and Workers Compensation are standard, with Auto Liability for movers and drivers. You record the type and limits per vendor.

Can I show the university or investor that vendors are covered?

Filter by status and export a CSV proof-of-coverage list anytime — CSV export is on every plan, including Free.

Where are the certificates stored?

Upload each COI as a PDF or photo; it’s kept privately behind a signed link so you can pull it up when asked.

Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.

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