Yoga and martial-arts instructors, party rentals, sports leagues, cleaning and maintenance — a community center is a revolving door of independent vendors and the public. Each lapsed certificate is a premises-liability gap you carry.
10 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
The yoga teacher, the martial-arts coach, the weekend art class — many rent your rooms as independents, and their coverage protects the center if someone is hurt. Automated 30/14/7-day reminders keep each certificate from lapsing unnoticed.
Every booked event can bring its own caterer, bounce-house, or entertainer onto your property. Click "Request Update" to email each renter’s vendor from your name and collect a current certificate before the booking.
Open doors mean slips, spills, and incidents tied to your cleaning and maintenance vendors are a live risk. Keep those certificates current and store each PDF in private storage for the moment you need it.
Typical vendors community centers track
Add each instructor as a vendor with their certificate and expiry date. Reminders arrive at 30, 14, and 7 days before it lapses, and "Request Update" emails them from your name for a renewal. Growth ($59/mo) adds CSV import if you run many classes.
If someone renting your space brings a caterer, entertainer, or equipment vendor, that vendor’s coverage matters to the center. Add them, upload the certificate, and use "Request Update" to collect a current copy before the booking.
COI Tracker keeps every vendor’s certificate on file and reminds you before each one expires, so a lapse is flagged while there’s still time to ask for the renewal. Filter by status and export a CSV — on every plan, including Free — when you need proof.
Yes. The Free plan tracks up to 10 vendors and includes CSV export. Beyond that, Starter is $29/mo and Growth is $59/mo with CSV import to load an existing vendor list.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product — other industries, regions, and use cases we cover.
10 vendors free, no credit card required. Upgrade only when you outgrow it.