Yoga and martial-arts instructors, party rentals, sports leagues, cleaning and maintenance — a community center is a revolving door of independent vendors and the public. Each lapsed certificate is a premises-liability gap you carry.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
The yoga teacher, the martial-arts coach, the weekend art class — many rent your rooms as independents, and their coverage protects the center if someone is hurt. Automated 30/14/7-day reminders keep each certificate from lapsing unnoticed.
Every booked event can bring its own caterer, bounce-house, or entertainer onto your property. Click "Request Update" to email each renter’s vendor from your name and collect a current certificate before the booking.
Open doors mean slips, spills, and incidents tied to your cleaning and maintenance vendors are a live risk. Keep those certificates current and store each PDF in private storage for the moment you need it.
Typical vendors community centers track
Add each instructor as a vendor with their certificate and expiry date. Reminders arrive at 30, 14, and 7 days before it lapses, and "Request Update" emails them from your name for a renewal. Growth ($59/mo) adds CSV import if you run many classes.
If someone renting your space brings a caterer, entertainer, or equipment vendor, that vendor’s coverage matters to the center. Add them, upload the certificate, and use "Request Update" to collect a current copy before the booking.
COI Tracker keeps every vendor’s certificate current and on file so an incident tied to an uninsured cleaner or contractor is far less likely to become your claim. Filter by status and export a CSV — on every plan, including Free — when you need proof.
Yes. The Free plan tracks up to 3 vendors and includes CSV export. Beyond that, Starter is $29/mo and Growth is $59/mo with CSV import to load an existing vendor list.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.