Millwrights on the line, sanitation crews overnight, scrap haulers at the dock — a plant runs on outside contractors. One expired policy on a serious floor injury and the exposure follows your facility.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Turnarounds and maintenance windows bring in specialist subs you may only use once a quarter. Between visits their coverage can lapse — automated reminders flag it before they badge back in.
The OEMs and retailers you supply run vendor-compliance portals and expect you to show every on-site contractor is covered. Keep each certificate uploaded and filterable so you’re never scrambling the day the auditor arrives.
Each facility hires its own local contractors and files certificates its own way. COI Tracker pulls every plant’s vendors into one dashboard you can filter by status.
Typical vendors manufacturing facilities track
Most plants require General Liability, Workers Compensation for anyone on the floor, and Auto Liability for haulers driving on-site. COI Tracker stores the certificate you upload per vendor so you always know what each one carries — you set the expiry date.
Every vendor gets the same automated schedule — emails at 30, 14 and 7 days before their certificate expires — so even a sub you use twice a year never slips off the radar.
Yes. Click "Request Update" and COI Tracker emails that contractor from your name asking for the current COI, then you upload it and reset the date.
Yes. Add the plant name to each vendor and manage everything from one dashboard. Growth ($59/mo) adds CSV import to bulk-load your existing lists; Free tracks 3 vendors to start.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.