Properties won’t let your officers stand post without a current certificate, and the subcontracted firms and off-duty patrols you deploy carry their own. One lapsed policy on an incident and the claim looks for your name.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
You cover overflow posts with partner firms and off-duty officers whose coverage renews on nobody’s schedule but their own. Automated reminders flag a lapse before they clock a shift.
The clients whose sites you guard run vendor-compliance portals and expect proof of coverage before an officer starts. Keep every certificate uploaded and one click away so a post is never left unstaffed over paperwork.
Guards spread across malls, offices and events, each with its own subcontractors. COI Tracker pulls every certificate into one dashboard you can filter by status.
Typical vendors security guard companies track
Yes. Add a row per firm, upload their COI as a PDF or photo, and set the expiry date. It’s stored privately behind a signed URL and COI Tracker reminds you at 30, 14 and 7 days before it lapses.
Hit "Request Update" and COI Tracker emails that firm from your name asking for the current certificate. You upload it and reset the date.
Free tracks 3 vendors with reminders and CSV export. As your subcontractor list grows, Starter is $29/mo and Growth is $59/mo with CSV import.
Yes — filter the dashboard by status and export to CSV on any plan, including Free, for a current record of who’s insured across your posts.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.