A job with twenty subbies means twenty insurance certificates on twenty renewal dates. Track them all in one dashboard and get reminded before any policy lapses — so no one works uninsured on your site.
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The job
Under HSWA 2015 more than one PCBU can hold a duty for the same work, and WorkSafe expects the PCBU at the top of the chain to lead good practice. If a subbie’s cover lapsed mid-job and something happens, the question is whether you were managing it. Tracked expiry dates are your answer.
You collected every certificate at induction — then the job ran nine months and several expired. A one-off check at mobilisation doesn’t cover the whole programme. Continuous expiry tracking does.
Manually emailing subcontractors for updated certificates is admin nobody has time for. COI Tracker sends the reminder and a one-click request, so the chase runs itself.
Typical vendors nz main contractors track
The reliable way is one dashboard with every subcontractor’s public liability Certificate of Insurance, each tagged with its expiry date and automatic reminders before it lapses. COI Tracker replaces the site spreadsheet — it tracks and reminds, it does not verify cover, so confirm policies with the broker.
If a policy lapses while they’re still on site, any incident in that window can leave the exposure with you, and your PCBU duties under HSWA don’t pause for it. COI Tracker flags the certificate as expiring before the date arrives and prompts you to request the renewal, so the gap is caught early.
No — there’s no private workers compensation in New Zealand. Work injury is covered by ACC, funded through levies, so there’s no workers-comp certificate to collect. The certificate to track from a subbie is public liability (and professional indemnity for design trades). COI Tracker stores the type, limit and expiry per subcontractor.
Yes — add the site or project to each subcontractor’s name and filter the dashboard by status. Growth adds CSV import to bulk-load an existing register, and Pro adds team members so each site manager can maintain their own subbies.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
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