Turf and irrigation crews on the grounds, caterers and rental vendors at the clubhouse, techs on the fleet — a course runs on outside contractors. When one’s coverage lapses on your property, the exposure lands on the club.
3 vendors free · Plans from $29/mo · Setup in 2 minutes · No credit card
The job
Tournament caterers, rental companies and seasonal grounds crews rotate through all year. Their coverage renews on their own timelines — automated reminders keep each one current before they’re on site.
When ownership, the club board or your insurer wants proof a vendor is covered, digging through email doesn’t work. Keep every certificate uploaded and one click away behind a signed URL.
Each side of the operation hires its own contractors. COI Tracker keeps every certificate on one dashboard you can filter by status instead of scattered files.
Typical vendors golf courses track
Yes. Add a row per vendor, upload their COI, and set the expiry date. COI Tracker reminds you at 30, 14 and 7 days before it lapses so no contractor works the course on stale coverage.
Click "Request Update" and COI Tracker emails that vendor from your name asking for the current COI. You upload it and reset the date.
Free tracks 3 vendors with reminders and CSV export. Starter is $29/mo as your vendor list grows, and Growth is $59/mo with CSV import.
Yes — filter by status and export to CSV on any plan, including Free, for a current record of every insured contractor on the property.
Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.
Go deeper
Checklist
12 items every auditor checks — what to fix before yours does.
Diagnostic
Four breaking points that tell you it’s time to switch.
Free download
14 fields, status formulas, conditional formatting. Email-gated.
Same product, different industries.
3 vendors free, no credit card required. Upgrade only when you outgrow it.