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Insurance certificate tracking · Australia

Subcontractor Certificate of Currency tracking for Australian builders

A job with twenty subbies means twenty Certificates of Currency on twenty renewal dates. Track them all in one dashboard and get reminded before any policy lapses — so no one works uninsured on your site.

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3 vendors free · Plans from A$45/mo · Billed in USD · No card needed

The job

Where this gets hard

Your WHS duty of care doesn’t stop at induction

SafeWork expects head contractors to manage who works on site. If a subbie’s Certificate of Currency lapsed mid-job and something happens, the question is whether you knew. Tracked expiry dates are your answer.

Pre-start checks go stale on long programmes

You collected every Certificate of Currency at mobilisation — then the job ran nine months and several expired. A one-off check at the start doesn’t cover the programme. Continuous expiry tracking does.

Chasing renewals by email burns hours

Manually emailing subbies for updated Certificates of Currency is admin nobody has time for. COI Tracker sends the reminder and a one-click request so the chase runs itself.

Typical vendors au head contractors track

Examples we see in this dashboard

  • Concreters & formworkers
  • Electrical & plumbing subbies
  • Scaffolders & plant hire

How COI Tracker handles it

  1. 1Add each vendor with name, email, certificate type, and expiry date — or bulk-import a spreadsheet on Growth+.
  2. 2Upload the certificate PDF on each row. Files are stored privately and surfaced through short-lived signed URLs.
  3. 3Get reminders 30, 14, and 7 days before each expiry. Click “Request Update” to ping the vendor for the new cert.
Try it with your first 3 vendors free

FAQ — AU head contractors

How do Australian builders track subcontractor Certificates of Currency?

The reliable way is one dashboard with every subcontractor’s public liability and workers comp Certificate of Currency, each tagged with its expiry date and automatic reminders before it lapses. COI Tracker replaces the site spreadsheet — it tracks and reminds, it does not verify cover, so confirm policies with the broker.

What happens if a subcontractor’s Certificate of Currency lapses mid-project?

If a policy lapses while they’re still on site, any incident in that window can leave the exposure with you as head contractor under your WHS duty. COI Tracker flags the certificate as expiring before the date arrives and prompts you to request the renewal, so the gap is caught early.

Can I manage subcontractors across several sites at once?

Yes — add the site or project to each subcontractor’s name and filter the dashboard by status. Growth adds CSV import to bulk-load an existing register, and Pro adds team members so each site supervisor can maintain their own subbies.

Which certificates should I be collecting from subbies in Australia?

Typically a public liability Certificate of Currency and, where the subbie has employees, a workers compensation Certificate of Currency for the relevant state — plus professional indemnity for design trades. COI Tracker stores the type, limit, and expiry per subcontractor.

Not legal or insurance advice. Verify your specific contract and policy requirements with a licensed broker or attorney.

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